You may also see training policy templates. The reason why you need to review this policy is for you to be aware of the possibilities that you can apply in your working condition. Staff who wish to reduce their work hours during the summer months may see the Voluntary Reduced Summer Work Hours Policy. HR consultant. I have read and understand the attached Employee Remote Work Policy, and agree to the duties, obligations, responsibilities and conditions for remote workers described in the policy. This will help you to develop an effective document based on industry standards. sample flex-time policy The following can be used as a template for your organization if you are considering implementation of this kind of flexible work arrangement. It can harness a more professional relationship between the employer and the employee as trust and credibility can further be implemented as long as the flexible workplace policy is followed and proper procedures are done. Some examples of flexible work include reduced working hours, remote work and job-sharing. The conversion of employment condition from full time to part time depending on the instances and responsibilities involved in the work position of the employee. • Eligibility To help ensure that the employee continues working effectively under a flexwork arrangement, supervisors should develop a telework plan. Flexible working tips, expert advice, news and free resources for human resources professionals. You will work remotely _ (every day, M/W/F, every other Friday, etc.) Flexible employees, for their part, are willing to do whatever is necessary to get the task accomplished, whether that means taking on more responsibilities, doing different tasks, or doing more at work.Thus, they have more to offer their employer than employees who can only do one or two tasks. For example, … Since our company culture promotes autonomy, innovation and flexibility, we have an open work from home policy. Employee is assigned to work on a holiday, The employee receives the regular day’s pay and eight hours of holiday credit for a full-time employee (prorated for a part-time employee), Current productivity and past history of success, Punctuality and ability to adhere to a work schedule and report absences from work, Ability to accomplish job duties that could be affected by daily or weekly task-specific deadlines, Remaining probationary or trial period that needs to be completed, Backup personnel necessary when the flexwork employee is out, Costs, customer service, safety, and security, Time and leave record keeping, especially holiday-related leave accounting, The work schedule that specifies flexwork days and times, How the flexwork arrangement may be terminated, When the employee is required to be in the office, A specified total number of hours that the employee is scheduled to work each week based on the position’s percent time, A regularly repeating weekly work schedule that is anything other than five uniform and consecutive eight hour days in a seven day period (for full time employees), A specified work period for each day that the employee is scheduled to work, A specified total number of work hours each work day, A daily “core work period” during which the employee is expected to be at work, A variable daily start time that begins within a set period of time, A variable daily end time that depends on that day’s start time, A minimum average weekly work hour expectation based on the position’s percent time, A regularly repeating work plan that consists of anything other than five consecutive approximately equal work days, The employee’s alternative work plan may have to be adjusted as necessary to meet the position’s work requirements, A minimum weekly work hour expectation based on the position’s percent time, A variable daily end time that takes the day’s start time into consideration, however employees are expected to work whatever time is necessary to accomplish work goals, The employee’s flexible work plan may have to be adjusted as necessary to meet the position’s work requirements. Employee Remote Work Policy and Agreement . Contact your supervisor or Flexible Working Arrangements may not always be possible due to operational or other limitations. There are two general types of flexwork arrangements: An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, working four consecutive ten-hour workdays during the week. Flexible working hours is defined as any arrangement where the member of staff works full hours, although the pattern of hours worked may be varied to enable individuals to undertake family and other personal responsibilities. Flexible … Lead By Example For example: reducing your hours, having later or earlier start and finish times, working compressed hours, job sharing or working annualised hours. (NOTE: You must use the term statutory request) A formal policy on flexible working arrangements states the principles, guidelines and procedures related to flexible working arrangements and conditions that support employees’ personal choices. This can lessen or even remove the possibilities of misunderstanding between the employer and the employee due to misleading details orÂ vague information. The policy related to flexible workplace and procedures are commonly documented to ensure that the range of the policy execution is clarified and precisely stated. Businesses need to focus not only on developing their products and services but also on how they will take care of their employees and their rights. For example, an employee working 4 ten hours days, and having vacation or sick time falling within the compressed work … It provides … Flex … They offer creative approaches for completing work while promoting balance between work and personal commitments and can result in a more positive and productive work … Some employees or positions may be better suited for a flexwork arrangement than others. Typically, an employee will request a flexwork arrangement, although sometimes it may be a condition of employment. There are certain regulations that are essential to be looked into to ensure that the operational guidelines of the business are still followed even with the flexible workplace policy and procedure at work. Per Labor Advisory 09, Series of 2020, the employers and employees are encouraged to explore other alternative work arrangements in order to cushion and mitigate the effect of the loss of income of the employees. The discussion of the regulations for home-based work which range from an employee reporting in the work location for a number of times on a certain time duration up to actually working from home for the entire operational year. Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. Your actual Flextime schedule will be specified in your Flexible Work Agreement with … Flexible work policies are characterized less by where employees work and more so by when they work, and if they’re able to change their schedules as it suits them. After approving a flexwork request, document the flexwork agreement. The following table provides examples of these holiday time keeping considerations. Flextime Work Schedule Examples; Flextime Work Schedule Examples. Your actual Flextime schedule will be specified in your Flexible Work Agreement with approval from your supervisor and department head. OpenDocument Text (ODT) format. A ﬂexible work arrangement includes: 1. Introduction. Some of the tips that you can incorporate when reviewing a flexible workplace policy and procedure include the following: Having a flexible workplace policy should be implemented accordingly so that the employees are well-guided on how they should perform. Contents. Flexible work policy refers to programs and processes that allow employees to have some control over when, where and how work gets done. Flexible work options offer alternative approaches to getting work done through non-traditional work hours, locations, and/or job structures. Employees who approach their job with a flexible mindset are typically more highly valued by employers. Once you finalize the agreement, give a copy to the employee and place a copy in the employee’s department file. The examples below illustrate possible flexwork … The difference in time between the employee’s scheduled work time and the value of the holiday may not be recorded as leave without pay. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. With a good plan in place, flexwork can benefit the employee, the team, and the University in general. Flexible … It is time for a flexible work paradigm shift, with less focus on where or … (9) An agreed flexible working arrangement may be renewed if it continues to meet the needs of the staff member and operational requirements. 4. The employee’s start and end times, however, vary from day to day. Whether you’re a manager or a job seeker, it’s important to know the differences between the various types of flex arrangements. Flexible Work Arrangements: A Deﬁnition And Examples Workplace Flexibility 2010 deﬁnes a “ﬂexible work arrangement” (FWA) as any one of a spectrum of work structures that alters the time and/or place that work gets done on a regular basis. More so, this can help you to suggest or recommend other procedures that can be up for the management’s evaluation. Policy elements. A standard workweek consists of five consecutive eight-hour workdays and consistent start and end times for each workday. An effective policy must include a clear process in order to remain effective. We encourage you to work from … Flexible work policy refers to programs and processes that allow employees to have some control over when, where and how work gets done. As technology evolves, these policies are only going to become more accessible. This is a Precedent “Statutory Flexible Working Request” Letter for you to personalise.All the words highlighted in BOLD are legal requirements for the request to be valid.You must include these. Example: Open Work From Home Policy. In a flexible work arrangement, the employee works a consistent number of hours each day. Sample flexible working policy. Flexwork often improves job satisfaction by increasing job flexibility. Timekeeping and time off tracking can be more complex, as can arranging coverage during absences. PURPOSE The Flexible Work Arrangement policy (FWA) purpose is to provide department managers guideline on managing their department personnel and create more flexible working conditions that will help the Company to achieve its business results more effectively and assist employees to achieve better work-life balance with increased productivity. Flexible Working Arrangements may not always be possible due to operational or other limitations. Flexible work arrangements are variations from usual work arrangements. There are many types of flexible work arrangements, and choosing the right one can make a big difference in your office. A ﬂexible work … The content of flexible workplace policy and procedure vary from company to company. of engaging in a flexible work program, it does not sufficiently manage expectations from the outset. Alternative work arrangements have different characteristics than flexible work plans. If working on the holiday results in the employee working more than 40 hours in the work week, the employee receives overtime for hours worked over 40, Overtime Eligible Contract Covered, Classified, & Professional Staff, Full time employee works four 10 hour days on an alternative work schedule. If you’re unsure that the proposed flexwork arrangement can be successful, consider allowing the employee to flexwork on a pilot basis. Flexible Working Policy This policy on flexible working arrangements for University staff has been developed in line with the University's commitment to equality of opportunity and with the intention of helping members of staff to balance their commitments and interests outside work with their contractual duties and responsibilities. Managers and employees need to be open to discussing and considering a range of flexible work options. Work from home policy Working from home refers to employees telecommuting: working away from the office, usually from home, and connecting to the office through video conferencing software . The purpose of the policy is to advise staff of different flexible working options available and their rights in respect of flexible working. If unsure about what will work best, start with limited flexwork options for a team then make changes after gaining experience. Supervisors make the final decision about an employee’s flexwork request after... Flexwork examples. If you haven't created a HR manual yet, use our template below and adjust it to suit your business needs. What is a Flexible Workplace Policy and Procedure? Usually, meeting schedules are done to address issues of flexible workplace arrangements. © 2020 University of Washington | Seattle, WA, University of Washington Human Resources Home, HR Benefits, Analytics & Information Systems, Professional & Organizational Development, Child care at UW Medical Center – Northwest, Nannies, after-school programs and assistance programs, Specialized home loans & down-payment assistance, Homebuyer education and home loan discounts, Priority access rentals & affordable housing near UW campuses, Professional staff temporary position (PSTP), 8 a.m. to 6:30 p.m., Monday through Thursday (1/2 hour lunch), 8 a.m. to 6 p.m., Monday through Wednesday (1/2 hour lunch), 9 a.m. to 5 p.m., Monday through Friday (1 hour lunch), 8:30 a.m. to 5 p.m., Monday through Thursday (1 hour lunch), Between 8 a.m. and 8:30 a.m., Monday through Thursday, Between 5 p.m. and 5:30 p.m., Monday through Thursday. The examples below illustrate possible flexwork arrangements for contract covered staff and professional staff employees. Statutory provisions. Some teams are successful with frequent flexwork among team members. Time Worked . Find Flexible Work Find Job Share Partner Resources Job Home Business Pay Articles Links About Us . Consider the specifics of your own organization and follow the normal review protocols used for implementation of a new policy … Employee work styles and job duties vary. University policy permits staff employees to have a flexwork arrangement when the employee’s supervisor (or other designated official) evaluates the flexwork request and approves it. This policy does not apply to ad hoc, short-term arrangements less than 4 months in duration. For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. Other teams must limit the amount of flexwork. 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